Changing the Sign-in ID format
AccuTrack ships with a default 9-digit social security ID format (999-99-9999).
However, you can change this to match the format of your student's ID. For example, your college
might be using a 6-digit ID instead of the default 9. This page will show you
how to change the ID format.
You should change the ID format before you start using the software. If you start
with one ID format and change it later on, AccuTrack will not identify returning students because
their ID would be different.
To fix this problem you will need to update the existing student IDs. We developed
a utility that will do this for you automatically. You will need a text file that has the old student
ID and the new ID. The utility will read this file and will replace the old ID with the new one. This
utility is available for free to users with Platinum Plus subscription, or for $99 for users without
The other option is to manually edit each student's record and update it with the
new ID. Since this would be a time consuming operation, it would be better to only change the ID format
before adding students to the system (e.g. at the beginning of the semester).
Changing the ID Format
From System Administration click on Setup -> Options and then on the ID Setting
node. You will see this screen:
Start by setting the Student ID Length by entering the
minimum and maximum ID length. If the ID has a fixed length (e.g. 6), then set both the minimum and
maximum to the same value.
Next enter the ID mask. The mask represents the format of the of the new student
ID. Here are the accepted symbols in the mask field:
Digits and signs, such as a minus ( – ) sign can be entered.
Alphabetic characters only.
Letters and digits only.
Any character can be entered.
In addition to specifying the type of the input character, you can also use special
formatting symbols like ‘-‘ and ‘(‘. These characters serve as a separators and are not recorded as part
of the sign-in ID itself. For example, the mask of the social security number format is “999-99-9999”.
NOTE: The ID can also be characters, and can be of variable length. This supports
using an email address as the student's ID.
IMPORTANT: If you change the ID format, make sure to
update your system administration ID before exiting the System
Administration area. From System Administration click on Setup -> System Access -> Administrators,
edit each administrator ID by double clicking on it, and update the ID to the new format. Don't forget to
click 'Save' to keep your changes. If you do not do this update you will probably lock yourself out from
the System Administration area!
Dual ID Support
In addition to the main student's ID, you can also use a 'card ID' for each student.
Students can sign in and out with either one of these IDs. This is handy if you use and ID reader and
the number on the ID is different from the student's ID number.
To set up the card ID, check the box "ID card number is different ..." and
enter the minimum and maximum length of the card ID. Note that the card ID can only be digits and not characters.